Privacy Policy
What is this Privacy Policy for?
This privacy policy is for this website and served by Singleton Court and governs the privacy of its users who choose to use it.
The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore the way this website processes, stores and protects user data and information will also be detailed within this policy.
The Website
This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies to all UK national laws and requirements for user privacy.
Use of Cookies
This website uses cookies to better the users experience while visiting the website. Where applicable this website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer / device. This complies with recent legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user’s computer / device.
Cookies are small files saved to the user’s computers hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors.
This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information. You can read Google’s privacy policy here for further information [ http://www.google.com/privacy.html ].
Other cookies may be stored to your computers hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.
Contact & Communication
Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 1998. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.
This website and its owners use any information submitted to provide you with further information about the products / services they offer or to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you and your express permission was granted when submitting any form to email process. Or whereby you the consumer have previously purchased from or enquired about purchasing from the company a product or service that the email newsletter relates to. This is by no means an entire list of your user rights in regard to receiving email marketing material. Your details are not passed on to any third parties.
Email Newsletter
This website operates an email newsletter program, used to inform subscribers about products and services supplied by this website. Users can subscribe through an online automated process should they wish to do so but do so at their own discretion. Some subscriptions may be manually processed through prior written agreement with the user.
Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003. All personal details relating to subscriptions are held securely and in accordance with the Data Protection Act 1998. No personal details are passed on to third parties nor shared with companies / people outside of the company that operates this website. Under the Data Protection Act 1998 you may request a copy of personal information held about you by this website’s email newsletter program. A small fee will be payable. If you would like a copy of the information held on you please write to the business address at the bottom of this policy.
Email marketing campaigns published by this website or its owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity [this is by no means a comprehensive list].
This information is used to refine future email campaigns and supply the user with more relevant content based around their activity.
In compliance with UK Spam Laws and the Privacy and Electronic Communications Regulations 2003 subscribers are given the opportunity to un-subscribe at any time through an automated system. This process is detailed at the footer of each email campaign. If an automated un-subscription system is unavailable clear instructions on how to un-subscribe will by detailed instead.
External Links
Although this website only looks to include quality, safe and relevant external links, users are advised adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites, similar to; Folded Book Art or Cottages in Pembrokeshire.)
The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Adverts and Sponsored Links
This website may contain sponsored links and adverts. These will typically be served through our advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve.
Clicking on any such adverts will send you to the advertisers website through a referral program which may use cookies and will track the number of referrals sent from this website. This may include the use of cookies which may in turn be saved on your computers hard drive. Users should therefore note they click on sponsored external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Platforms
Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.
This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
Shortened Links in Social Media
This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy urls [web addresses] (this is an example: http://bit.ly/zyVUBo).
Users are advised to take caution and good judgement before clicking any shortened urls published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine urls are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.
Resources & Further Information
Data Protection Act 1998
Privacy and Electronic Communications Regulations 2003
Privacy and Electronic Communications Regulations 2003 – The Guide
Twitter Privacy Policy
Facebook Privacy Policy
Google Privacy Policy
Linkedin Privacy Policy
Mailchimp Privacy Policy
Fillable PDF Forms Creation
Website Privacy Policy Template
GENERAL DATA PROTECTION REGULATION: PRIVACY NOTICE
This privacy notice provides information about the personal information we process about you, in compliance with the General Data Protection Regulation (GDPR).
Singleton Court Business Park, a trading division of SIGERIC LTD operate a serviced office business park, offer self storage and provide associated services at the following address: Singleton Court Business Park, Wonastow Road West Industrial Estate, Monmouth, NP25 5JA.
Please contact Robert Laurie using the email address: Rob@singletoncourt.co.uk with any questions or requests about your personal information.
Your rights: We are committed to protecting your rights to privacy. They include the right to:
Be informed about what we do with your personal data.
Have a copy of all the personal information we process about you.
Rectification of any inaccurate or incomplete data.
Be forgotten and your personal data destroyed.
Restrict the processing of your personal data.
Object to the processing we carry out based on our legitimate interest.
The personal data we process, why we process it and how long we keep it for: We will hold private information of tenants and suppliers for up to 7 years. There records may contain personal data and include:
Names and addresses of suppliers. Verification of names and addresses such as copy driving licences, passports and utilities bills.
Cheques and receipts confirming electronic transfers.
Vehicle registration numbers.
Legitimate interests: We also process the following information because it is in our legitimate interests as a business to do so:
CCTV footage (retained for two weeks unless it is needed for the investigation of a crime).
Invoices, receipts and accounts (retained for 7 years).
VAT and tax returns (retained for 7 years).
Employee data: As an employer, we process personal data pursuant to contracts of employment with our employees and retain this information for 7 years unless specific legislation overrides this period. The information includes:
Names, addresses and contact details including email address and telephone number, date of birth and gender;
Curricula vitae & references.
The terms and conditions of your employment;
Details of your qualifications, skills, experience and employment history, including start and end dates, with previous employers and with the organisation;
Information about your remuneration, including entitlement to benefits such as pensions or insurance cover;
Details of your bank account and national insurance number;
Information about your marital status, next of kin, dependants and emergency contacts;
Information about your nationality and entitlement to work in the UK;
Information about your criminal record;
Details of your schedule (days of work and working hours) and attendance at work;
Details of periods of leave taken by you, including holiday, sickness absence, family leave and sabbaticals, and the reasons for the leave;
Details of any disciplinary or grievance procedures in which you have been involved, including any warnings issued to you and related correspondence;
Assessments of your performance, including appraisals, performance reviews and ratings, training you have participated in, performance improvement plans and related correspondence;
Information about medical or health conditions, including whether or not you have a disability for which the organisation needs to make reasonable adjustments;
Details of trade union membership; and
Equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health and religion or belief.
Accident records
Sharing Personal data: We share personal data internally strictly on a need-to-know basis. Access to identity records and personnel files is limited to designated individuals. Hard copy documents are stored securely. Where these documents are stored electronically, they are protected and/or stored with restricted access. We do not share personal data with anyone external to the organisation, other than:
Our professional advisers.
Police services (in connection with the investigation or detection of crime).
Local authorities, Environment Agency, HMRC or VAT Commissioner (where required by law).
Pursuant to a court order.
Information Commissioner’s Office: If you have any concerns about the way your personal information has been processed, you may contact the Information Commissioner’s Office on 0303 123 1113.
Signed…Tom David… Director Date 25th May 2018